Rights and Reproductions FAQ

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Rights and Reproductions FAQ

Due to staff reduction, HSP’s Rights and Reproductions services will not be available until further notice. Any requests submitted to our ticketing system or submitted via email or phone after September 9, 2019, will not be processed. Patrons or researchers currently working with Rights and Reproductions may experience longer response times. For further details, please contact us at rnr@hsp.org. We thank you for your patience and understanding.

What can HSP's Digital Services team provide?

  • New digital imaging of HSP material as requested
  • Copies of existing digital images, as seen on our Digital Library
  • Permission to reproduce HSP images for publication, exhibition, or public distribution

Digital reproductions are available for purchase as lower-resolution PDFs and high-resolution TIFF files (300/600ppi, 24-bit color, uncompressed).

Please note that possession of a digital reproduction of HSP’s collection materials does not constitute permission to publish or exhibit the image. Usage rights fees may apply and vary depending on whether a reproduction is for a non-profit/academic or commercial institution and how it will be used.

How much does it cost?

Item Fees:

High-resolution TIFF: $15.00

PDF*: $10.00

*Requests of 12 items or less may be bundled as one PDF file, not including volumes or books.


Digitization Fee (as applicable): $45.00 per order

 

Bulk Rates (for orders of 30 items or more):

Item Fees:

High-resolution TIFF: $8.00

PDF*: $3.00

*12-item maximum per file, not including volumes or books


Digitization Fee (as applicable): $85.00 per order

Audiovisual: Rights and Reproductions is capable of digitizing some audio formats in-house, not limited to CD, cassette, and ¼” reels. All video and select audio formats will be outsourced to a third-party vendor at HSP’s discretion. We do not provide physical copies of audiovisual material.

In-house Audio Rates

Digitization Fee (as applicable): $60.00

Item Fee: $25.00

Bulk Rates (for orders of 15 items or more)

Digitization Fee (as applicable): $100.00

Item Fee: $15.00


         

Fees for outsourced requests are negotiated based on vendor prices.

Please note that possession of a digital reproduction of HSP’s collection materials does not constitute permission to publish or exhibit the image. Usage rights fees may apply and vary depending on how it will be used.

What can I do with HSP's digital images?

Many of our patrons are interested in using HSP images in a publication, exhibition, or documentary film. HSP material is also ideal for a variety of creative projects! You could print your own greeting cards, custom wrapping paper, paper dolls, or coloring books. You can even print HSP images on iron-on decals for a fun tote bag or t-shirt design. We are always happy to discuss unique usages of our images.

 

Usage Agreements and Permissions

HSP provides permissions for use of digital copies for various purposes, not limited to publications, exhibitions, and broadcasting. Patrons interested in permission to use digital files for such uses or otherwise must contact Rights and Reproductions for a usage agreement and an estimate of usage fees. Usage fees are in addition to HSP’s reproduction fees. All usage fees are per order.

How can I submit my request?

Please submit your request through HSP’s ticketing system.

First-time users of the ticketing system will need to enter an email address and a password. The address you enter will be used for all communication regarding your request. The system will send a confirmation message to your email. Be aware that the email may end up in spam or junk folders. Please click on the link in the message to confirm your address. After you click on the link in the message, please do the following:

  1. Click the “Open a New Ticket” button.
  2. Select “Digital Image and Rights Request” from the Help Topics and “Digital Services” from the Department list. (Use for any of the following types of requests: digitization request, digital image request, print request, licensing request.)
  3. Fill out the form.
  4. Click “Submit Ticket” at the bottom of the request form.

You should expect to hear a response from us within seven (7) business days. Please check your spam or junk folders if you do not see a response in your inbox, as messages from our ticketing system may be caught in spam filters.

If you experience any problems or have further questions about the ticketing system, please contact Caroline Hayden, Director of Digital Services, at chayden@hsp.org or 215-982-2416.

What benefits are available to Friends of HSP?

Friends of HSP are entitled to discounts on high-resolution digital images and frameable prints. Please consult the details of our Friends benefits and please let us know about your Friends membership when requesting rights and reproduction services.

We look forward to fulfilling your rights and reproductions needs!